Floral Backdrop: a step-by-step guide

What should you take into account when clients ask you to create a floral backdrop for their event? The countless amounts of options and wishes can mean that you don't know where to start. Do not panic! We are happy to help with a clear step-by-step plan, divided into practical categories. This allows you to choose what will be on your list. This includes surfaces, decoration materials, various types of greenery, and of course, flowers. And don't forget to make a good plan and choose the tips that will benefit you most.

Coming up with a floral backdrop concept

1. First of all, you sit down with your customers to hear their wishes and ideas. Have they created a Pinterest mood board or other visual input? Please take this with you!
2. Then determine the size and shape of the backdrop based on your budget and the space where you want to place the backdrop; This way you can better estimate the quantity of materials.
3. Make a sketch, a list of required materials, and a schedule of how much time you need to make the floral backdrop. Also, consider extra time to leave everything tidy.
4. Choose the surface you want to use. This can be a ready-made wooden or metal frame, a panel, a decor piece, a metal grille, columns, a hanging frame, or, for example, a tree. There are countless options! Visit our Pinterest mood board with all kinds of material ideas.
5. Choose the flowers and greenery you want to use. Think about the color, atmosphere, and style wishes of your customers. For more inspiration, you can also take a look at this blog post.
6. Discuss your ideas with your customers and make sure everyone gets excited about your plans!

The perfect floral backdrop: good preparation is already half the battle

1. Order your flowers and greenery at www.holex.com. Make sure the flowers are of good quality and have the right ripeness.
2. When the shipment is delivered, unpack the products as soon as possible and take the following steps:
   • Cut the stems diagonally
   • Remove excess leaves and thorns
   • Place them in plenty of clean water
   • Make sure your flowers stay well cooled for as long as possible
   • Try to prevent as much damage as possible
3. Contact the event planner or venue. Find out how you can best reach your workplace at the event. Also, inquire whether you have access to water on site and discuss the time frame in which you have time to create the backdrop on site.
4. Make sure you have already made preparations such as ready-made parts that are easy to prepare in your workshop (you'll thank us later).
5. Make sure you have all your tools in order and take sufficient materials with you: surfaces, water, tools, extra wire, etc.

Let's get started: Create a floral backdrop

1. Bring everything to the event location. Make sure you can work in a safe place and make sure the flowers are placed out of the sun as much as possible.
2. Respect that you are not the only one there to build the event in the shortest time possible, take each other into account.
3. Build your backdrop frame. Make sure the frame is firmly put together so that it can properly support the weight of the flowers. Also, take into account possible weather conditions, such as wind, when using outdoors.
4. Make sure that all the materials you need are near you so that you can work as efficiently and quickly as possible. Keep your workplace clean and tidy, it works best and looks professional.
5. Secure your surfaces to the frame. Such as chicken wire, small water buckets, water tubes, tying wire, or floral foam.
6. Place your ready-made basic parts and work from here.
7. Before you start using the flowers and greenery, cut each stem diagonally again.
8. Start stitching at the top of the floral backdrop and slowly work your way down. Place the flowers firmly and close together so that no gaps arise. Optionally add extra decorations such as ribbon, cloth, lights, butterflies, etc.
9. Take a step back now and then to review your work and determine if you're on the right track. Keep an eye on your time! Continue to test the backdrop for stability, quality, and design while building. If necessary, treat the flowers with a fixative spray.
10. Ready? Make your workplace neatly clean and dry and remove all waste.
11. Do a final checkup just before the event: does the floral backdrop still look fantastic? Don't forget to take beautiful photos for your portfolio!

Tips for a sustainable backdrop

Please note the tips below to create the most sustainable floral backdrop possible for your customers:

• Use seasonal flowers
• Try to ensure that everything reaches its destination as efficiently as possible
• Minimize waste, try to use everything as best as possible
• Use reusable materials, for example, consider renting the frame
• Cloth, lights, and ribbon can easily be reused
• Minimize the use of harmful adhesives, chemicals, or substrates
• After the event, donate the flowers to your guests or perhaps even to a local care agency. You make people happy with this!